Skip to content

Authorization guide

Choose the document type

Section titled “Choose the document type”
  • Certificates / graduation documents: Degree Certificate, Diploma, Certificate of Graduation, and Award Parchment.
  • Academic documents: Transcript, Testimonial, Certifying Letter, and Certification.
  • Identity / travel documents: Hong Kong identity cards, HKSAR passports, Documents of Identity, and Re-entry Permits.
  • General authorization forms: use only when the receiving office accepts a general letter.

Choose the institution

Section titled “Choose the institution”
  • HKU: Certificate of Graduation, Transcript, and Testimonial.
  • CUHK: undergraduate certificates, graduate certificates, and postgraduate academic documents.
  • HKUST: Transcript, Testimonial, Award Certification Letter, and Degree Diploma.
  • PolyU: Award Parchment, academic documents, and general authorization.
  • CityUHK: Transcript, Study Proof, Testimonial, LC, and Award Certificate.
  • HKBU: Diploma, Transcript, and Testimonial.
  • EdUHK: Transcript, Testimonial, ELAT, and Replacement of Certificate.
  • Immigration Department: identity cards and travel documents.
  • Lingnan University: Transcript, Testimonial, Graduation Certificate, and Registry services.

Common materials

Section titled “Common materials”
  • The correct form signed by the applicant.
  • A copy of the applicant’s ID and the representative’s original ID.
  • The application number, payment record, collection notice, or appointment confirmation.
  • Names, student numbers, ID numbers, and document titles matching the institution’s records.

Before collection

Section titled “Before collection”

Complete the document application and payment before waiting for the collection notice. Check the institution’s latest official page for dates, locations, appointments, and required documents. Send completed forms only through channels specified by the institution.